Reopening Plan

Last Updated: 8/4/2020 1:47 PM

In accordance with guidelines established by the New York State Department of Health (DOH), the Palmyra-Macedon Central School District has formulated a school reopening plan for submission to DOH, New York State Education Department (NYSED) and publication to the Pal-Mac community. The plan prioritizes in-person instruction as per NYS guidelines and offers two levels of programming: a full return to school (Level 1) or remote learning (Level 2).

 

To view the plan in its entirety, click here.

 

To ensure accessibility of the reopening plan in its entirety for all stakeholders, please find a version of the plan below in plain text.

 

Palmyra-Macedon Central School District

School Reopening Plan 

During the COVID-19 Public Health Emergency

July 31, 2020

 

Preface

 

Per the guidelines established by the New York State Department of Health (DOH), the district is expected to prioritize a return for all students to in-person instruction. This plan has been developed with understanding of the established guidelines and aligned to the New York State Learning Standards (TL.2).

 

This plan will be conspicuously posted on the public bulletin board in each building and on the school district’s website at: www.palmaccsd.org. The plan is accessible to those with visual and/or hearing impairments and in family’s spoken languages (C.5).

 

This district wide plan is in place for all school buildings in the district: Primary School, Intermediate School, Middle School, and High School. 

 

This plan is subject to change with limited notice based on State, regional, and local circumstances.

 

Should the regional metrics as determined by the Governor afford the opportunity for the district’s full re-opening of school, the district invites all parents to participate in Level 1 Programming beginning September 9, 2020.

 

The initial term for this plan shall be for the period September 9 - October 16, 2020.  

 

Each student’s primary contact will designate one of the following program options for the duration of the initial term.

 

  • Level 1 Programming: Full Return to School

  • Level 2 Programming: Remote Learning for Students in PK-12

  • Level 3 Programming: Homeschooling for Students (notice of intent)

 

Level 1 Programming: Full Return to School

 

It must be understood that a return to in-person instruction does not mean “business as usual.” Implementation of the State’s health, safety and instructional protocols will require the school setting to look, sound, and feel differently than the typical school setting. Plans, schedules, and instruction may change often depending on the existing circumstances. Patience is valued and needed.

 

School will reopen for all students whose parents prefer Level 1 Programming. Students will attend school per the approved school calendar on a daily basis and for the duration of the regularly-scheduled school day, participating in all scheduled classes as designated by the color-day/rotation cycle of the specific school building (H.1, S.1, TL.1).

 

Instruction is considered a core activity for purposes of the DOH guidelines.

 

Training (C.3, C.4, H.10, T.6, T.7, T.16, T.17)

All students and staff will be trained to follow COVID-19 protocols safely and correctly, 

including but not limited to hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene, as well as any other attributes of this plan.  All staff members will receive an employee handbook specific to COVID-19 guidelines and symptom recognition (H.4).

 

Cohorts

The Department of Health encourages a cohort model and, as such, this model will be implemented in the Palmyra-Macedon Central School District for students in grades PK-8. Cohorts are self-contained, pre-assigned groups of students. To the extent possible, these groups will be established so as to prevent intermingling between cohorts. Due to the potential of changes in programmatic enrollment, classroom assignments previously conveyed in June 2020 may need to be changed. Students will be placed in cohorts to maximize health and safety. To the extent possible, students will remain in cohorts for all school-day instruction and activities including recess and lunch. Parents and students will be notified of finalized classroom assignments and course schedules as soon as practical.

 

For students in grades 6-8, classroom-based lockers can be used by the cohort of students in the classroom for personal items.

 

Social Distancing (H.11)

Social distancing will be ensured and maintained between individuals in school facilities and on school grounds to the extent possible and unless safety or the core activity requires a shorter distance or individuals are of the same household. 

 

The sharing of food and beverages is prohibited unless individuals are members of the same household (CN.4). 

 

Community supplies and sharing of computer workstations is prohibited unless cleaning and disinfecting occurs between use.

 

Non-instructional congregation of people (e.g., dawdling, waiting, hanging out) with less than 6 feet of distance is prohibited.

 

Signage will be displayed to encourage adherence to guidance regarding the use of PPE. Staff members will encourage implementation (C.2).

 

Foot traffic in buildings will be designated by floor tape and signage to prevent intermingling, detail directional flow, and show medians where foot traffic is allowed only for hallway crossings. Stairways shall be designated for one-way traffic to the extent possible.

 

Large group assemblies where appropriate social distancing is not possible are impermissible.

 

Face Coverings (H.13)

All students, staff, and approved visitors must wear appropriate personal protective equipment (PPE) to protect against the transmission of the COVID-19 virus (H.8). Acceptable face coverings include but are not limited to cloth-based face coverings (e.g., homemade sewn, quick cut, bandana), and surgical masks that cover both the mouth and nose.

 

Proper placement/wear of Face Coverings (Appendix A).

 

Parents are encouraged to offer assistance to children who may have difficulty in adapting to wearing a face mask. School staff are prepared to do the same.

 

Parents are encouraged to supply face coverings for their child’s use in the school setting. Employees are encouraged to supply a face covering for their use. The school will supply a face covering to any student who does not have one (T.14). PPE will be  available to all staff members (T.8).

 

If social distancing is not possible, individuals must wear acceptable face coverings.

 

For in-person instruction, students in cohorts are required to wear face coverings at all times that they are not separated from other people by either 6 feet or a physical barrier. 

 

School staff will afford face covering breaks to students at appropriate times and throughout the school day.

 

Students and staff must be prepared to don a face covering if another person unexpectedly cannot social distance.

 

Face coverings must always be worn in common areas including entrances/exits, lobbies, and hallways.

 

School staff will don face coverings at all times that they are not separated from other people by either 6 feet or a physical barrier; appropriate breaks and health practices will be applicable including during class instruction and meal times. Face coverings for school staff may be altered to ensure transparency/visualization as approved by a supervisor. 

 

Signage will be displayed to encourage adherence to guidance regarding the use of PPE (C.2). Staff members will encourage implementation.

 

As per the recommendation of the District's Medical Director, school staff will afford face-covering breaks to students who desire them at appropriate times and throughout the school day. Each break will last for a ten-minute interval and will occur as long as students are in their assigned cohorts/classes, and are separated from other people by either 6 feet or a physical barrier. Parents may direct their children to decline to take these breaks and notify the teacher(PK-5)/counselor(6-12) in advance of their wishes. Teachers will be instructed to use care not to single out any student who opts to leave a mask on during face-covering breaks. Staff members will provide face covering breaks throughout the day so that students have a minimum of one break every two hours with teachers consulting the building principal for younger learners or students needing additional support. A distance of at least 6 feet will be maintained during these face covering breaks.

 

Staff members may allow students to remove face coverings when students are:

  • Eating or drinking when spaced at least 6 feet apart;
  • Seated at desks or assigned workspaces at least 6 feet apart;
  • Engaged in any activity at least 6 feet apart (e.g., face covering breaks, recess); or
  • When wearing a face covering creates an unsafe condition.

 

Hygiene, Cleaning, and Disinfection (H.17)

The District will adhere to hygiene, cleaning, and disinfection requirements from the 

Centers for Disease Control (CDC) and the Department of Health (DOH). Logs will be kept by maintenance staff and maintained in the Office of Facilities and Operations. Logs will include the date, time, and scope of cleaning and disinfection. The Director of Facilities and Operations shall identify the frequency of disinfecting per the CDC/DOH guidelines and assign such responsibility to staff as designated by the District’s Disinfecting protocols These protocols include task, product, frequency, equipment needed, and precautions. Restrooms, cafeterias for meal services, and high-touch areas will be identified by the Director of Facilities and Operations and more frequent cleaning and disinfecting will be scheduled and conducted.

 

All students and staff will be trained on proper hand and respiratory hygiene (C.3). 

Hand hygiene stations will be maintained, including handwashing with soap, running water, and disposable paper towels, as well as an alcohol-based sanitizer containing 60% or more alcohol for areas where handwashing is not feasible.

 

Receptacles will be available throughout the building for the disposal of soiled items.

 

Students will be trained on the developmentally-appropriate disinfecting of personal 

equipment (e.g., desk, workstations, supplies) at intervals throughout the day as designated by school staff members.

 

While cleaning and disinfection are the primary responsibility of the school’s custodial 

staff, appropriate disinfecting supplies will be provided to staff including 

disposable wipes to clean commonly touched surfaces before/after use.

    

Drinking water will be available through bottle refilling stations only (F.10).

 

Safety Drills (H.18)

Social distancing will be enforced during all required safety drills.

 

Temporary directional signage shall be ignored during the event of an emergency and 

routine, posted emergency plans will be used. 

Education Law § 807 requires that schools conduct 8 evacuation and 4 lockdown drills each school year. Conducting drills is an important part of keeping students and staff safe in an emergency. When planning drills, modifications will be made to procedures in order to minimize risk of spreading infection. 

 

Regardless of the modification used when conducting a drill, all students and staff will be instructed that if it was an actual emergency that required evacuation or lockdown, the most imminent concern is to get to safety; maintaining social distancing in an actual emergency that requires evacuation or lockdown may not be possible and should not be the first priority. 

 

Modifications to evacuation drill protocols may include, but is not limited to conducting drills on a “staggered” schedule, where classrooms evacuate separately rather than all at once, and appropriate distance is kept between students to the evacuation site. Staggering by the classroom, minimizes contact of students in hallways, stairwells, and at the evacuation site. If conducting drills using a modified procedure, it is required that the drill be conducted with all students in the school building on that school day, it may be necessary to do so during a class period that is extended for this purpose

Modifications to Lockdown Drills may include, but are not limited to:

  • Conducting lockdown drill in classroom setting while maintaining social distancing and using masks;

  • Conducting lockdown drills on a “staggered” schedule with smaller numbers of students present to maintain social distancing, however schools must be certain that all students are receiving instruction in emergency procedures and participating in drills while they are in attendance in-person; and

  • Conduct lockdown drills in the classroom without “hiding”/ “sheltering” but provide an overview of how to shelter or hide in the classroom per the District’s adopted Emergency Plan.

 

Transportation for Students Enrolled in In-Person Instruction

Individuals must wear acceptable face coverings at all times on school buses (T.5, T.12). Drivers and monitors who must have direct physical contact with a child must wear gloves (T.10). Gloves will be provided (T.8).

    

Students must be wearing a face covering at the bus stop at the time of boarding the school bus. Students who do not have a face covering will not be denied transportation; they should wait until other students have boarded and will immediately be given a face covering by the bus driver (T.13). In order to ride the bus, all students must wear a face covering for the duration of the time aboard the bus (T.12). Students without authorized accommodations (T.15) who refuse to wear a face covering will not be able to board the bus and the child will remain in the custody of the parent.

 

Parents are encouraged to drop off or walk students to school to reduce density on 

buses. Parents are to communicate transportation requests/intentions through the parent survey distributed to all parents.

 

Students will be assigned a seat on a bus. Students will not be able to choose their own seat. Members of the same household and children who attend the same in-home childcare center will respectively share a seat on the school bus. Otherwise student riders will be socially distanced to sit one per seat to the extent possible. Bus ridership will be limited to approximately 50% or less of the rated capacity of the bus.

 

Outdoor ventilation will be increased to the extent possible while maintaining health and 

safety protocols.

 

Eating and drinking will be prohibited on the school bus (CN.4).

 

Bus drivers will disinfect the interior of the bus each time they return to the Transportation Facility, and at any other time between trips that the bus is empty and time permits (T.1, T.2).

 

School buses shall not be equipped with hand sanitizer due to its combustible composition (T.3). School staff will not carry personal bottles of hand sanitizer with them on school buses (T.4). Hand sanitizer will be provided at the Transportation Facility (T.9).

 

Child Nutrition

The district will continue to provide breakfast and lunch daily to students in the building in compliance with the Child Nutrition Program requirements (CN.1, CN.2, CN.6). Students will have access to hygiene stations prior to and after each meal service. Staff members and appropriate signage will notify students of hygiene procedures (CN.4). Serving lines will be modified to eliminate shared serving utensils. Touchpads will not be used by students. Food service staff will manage the distribution of meals. Food allergies will be accommodated by food service personnel (CN.3). 

 

Students do not need to wear face coverings when seated and eating but must practice social distancing (CN.8). 

 

The sharing of food and beverages is prohibited (CN.4).

 

To allow for required social distancing, students will eat meals in a combination of spaces (e.g., cafeteria, classrooms) as designated by the building principal.

 

Meal schedules will be modified to reduce density in eating areas.

 

Procedural training will be provided to students about the in-person meal service protocols including hand-hygiene prior to and after the meal service (C.4).

 

Common areas such as cafeterias will be disinfected between lunch periods (C.5). 

 

Student Arrival/Pickup for In-Person Instruction

Contact and entry of parent/legal guardians into a school building will not be allowed. Only a school administrator has the authority to allow an individual in any school building for an emergency purpose. 

 

Anyone not able to maintain a social distance once entering school grounds must be prepared to immediately use a face covering. Entry into the building requires a face covering to be worn.

 

Each school building has detailed arrival and dismissal procedures for students that includes locations for drop-off, buses, student drivers and walkers. The specific schedule will be communicated directly with families per enrollment. 

 

Once the official school day begins, the main office doors will serve as the only entrance for students into the building. 

 

Breakfast will be available for students to pick up and eat in their assigned classroom. 

 

Students will proceed directly to their first period class/classroom teacher.

 

Prior to dismissal, students will be reminded by public address of the requirements to wear a face covering while leaving the building and while riding the bus. 

 

Student dismissal will take place in a fashion to promote social distancing.

 

Staff members will be strategically placed and located throughout the buildings to help guide students to classrooms. 

 

Consistent Practices in Picking up your child at PMP and PMI 

In keeping with DOH requirements for health, adults picking up children for any reason will not be permitted to enter the school building. All adults picking up children must provide identification through the vehicle window to be verified by a staff member with the student management system. Upon verification, students will be escorted by a staff member to the waiting vehicle. It is vital that parent contact information, custody agreements, and emergency arrangements are up-to-date. A specific protocol for parking will be provided by each school.

 

Physical Education and Music Performance

When engaging in physical activity or vocal performance, students may remove their face covering but must maintain a social distance of 12 feet in these settings. For other circumstances in these classes, regular classroom requirements for face coverings and distance are applicable.

 

Athletics Extracurricular Activities (Grades 3-12)

If authorized by the Governor, fall sports are expected to begin Monday, September 21, 2020.

 

Extracurricular activities will be offered on a limited basis. Due to social distancing 

requirements, transportation opportunities will be limited after the regular school day. All offered activities will adhere to the regular participation requirements and adherence to protocols in this plan will be required.

 

Mental Health, Behavioral and Emotional Support Systems (SE.1)

All school buildings are staffed with school counselors, school psychologists, and community agency social workers/counselors. Students having difficulty transitioning to in-person instruction will be supported by a professional in the counseling office or other trained staff member. Staff member training will be offered by the Social-Emotional Learning (SEL) team regarding talking with, and supporting students during and after the COVID-19 public health emergency. SEL teams (SE.2) with respective representatives are in place to employ existing practices for coping and resilience skills (SE.4). 

 

The Comprehensive Developmental School Counseling Program Plan was revised and approved by the Board of Education in July 2020. The plan meets the current needs of the district and provides resources and referrals to address mental health, behavioral, and emotional support services and programs (SE.3).

 

Communication (C.2, H.3)

 

The following tools will be utilized to communicate about the content of this plan or other school and health-related matters:

 

  • School Messenger 

  • Parent Square

  • Website

  • Social Media

  • Television loops in buildings

  • SeeSaw or Schoology

 

Communications will be offered in languages other than English as appropriate to Pal-Mac families and is accessible to those with visual and/or hearing impairments (C5, CN.7, TL.5, SP.3).

 

Student Absence from In-Person Instruction Due to Illness

When your child is absent from school for illness or any other reason, parents or 

guardians must notify the School Health Office. Please remember to send in a written 

note of explanation when your child returns to school.

 

Short-term absences from school do not make a student eligible for Level 2 remote 

learning. For students in grades 6-12, call the Counseling Office prior to 10:00 AM to 

request missed work.

 

Health Screening (H.5, H.9)

Health screening is mandatory for all students, staff and essential visitors (H.8).

 

Parents are responsible for screening student health every day prior to a student boarding a school bus or entering a building. The screening must include a temperature check and assessment of illness-related symptoms. Parents allowing a child to board a school bus or enter the school building for the instructional program are verifying that a health screen has been completed and that the child has not:

 

  • Knowingly been in close or proximite contact in the past 14 days with anyone  who has tested positive through a diagnostic test for COVID-19 or who has or    had symptoms of COVID-19;

  • Tested positive through a diagnostic test for COVID-19 in the past 14 days;

  • experienced any symptoms of COVID-19, including a temperature of greater than 100°F, in the past 14 days; and/or

  • travelled internationally or from a state with widespread community transmission of COVID-91 per New York State Travel Advisories.

 

In addition, on the evening prior to the first day of each school week, the district will send a reminder to parents they they must perform a daily health screening to determine whether their child has:

 

  • Knowingly been in close or proximite contact in the past 14 days with anyone  who has tested positive through a diagnostic test for COVID-19 or who has or    had symptoms of COVID-19;

  • Tested positive through a diagnostic test for COVID-19 in the past 14 days;

  • experienced any symptoms of COVID-19, including a temperature of greater than 100°F, in the past 14 days; and/or

  • travelled internationally or from a state with widespread community transmission of COVID-91 per New York State Travel Advisories.

 

Parents and school visitors will generally be prohibited from entering any school building during the public health emergency. 


 

Prior to starting a shift, employees must complete the district’s digital health screening. If an employee answers yes to any of the DOH-mandated questions they are directed to stay home and contact their immediate supervisor. The employee shall not be able to return to work until cleared by the Director of Instructional Support Services (T.11).

 

Taking Action on Health Screening Results

 

Any individual who screens positive for COVID-19 exposure or symptoms, or who presents with a temperature greater than 100°F, is not allowed to board a school bus or enter the school.

 

Students and staff who express exposure or present symptoms will be assessed by the school nurse and, as appropriate, be immediately sent home by the school nurse with instructions for the parent/guardian/staff member to contact the person’s healthcare provider for assessment and testing (H.6, Appendix B). 

 

Students being sent home because of a positive screen will be immediately separated from other students and supervised until picked up (H.7).

 

A student or staff member who develops COVID-19 symptoms during the school day will be sent to a dedicated area for separation to maintain social distancing until they are picked up from school/able to go home. 

 

Protocols for asthma-related acute respiratory treatment care include have been 

established in the School Medical Director’s Standing Protocols and will be implemented by all school nurses. 

 

For students who need to leave school for health-related concerns:

 

  • The school nurse or designee will contact the parent to immediately pick up the 

           child from the school building.

  • The student will remain contained.

  • The school nurse or designee will provide instructions to the parent/guardian to meet a staff member at the school’s main entrance for picking up the child from the contained area and signing the child out of school; instructions will be dependent on building, age of student, and circumstances.

  • Protocols for contacting the primary care physician or health department will be provided to the parent/student by the nurse or designee (Appendix B). 

 

Contact Tracing

The School Nurse Supervisor will work directly with the Directors of the Wayne 

and Ontario County Health Departments for contact tracing. The School Nurse Supervisor will trace the contact and provide such information to the respective health department, including the Traversa log from any school bus ridden by the reporting student. All information shall remain confidential.

 

For students who have come into close or proximate contact with a person with 

COVID-19, the student or a parent/guardian must report this information to the School Nurse of the building the child attends. 

 

Vulnerable Populations (H.12)

Students who are at increased risk for severe COVID-19 illness or have circumstances (e.g., documented medical/health risks, compromised immunity) to prevent safe participation in educational activities should, as soon as possible and prior to the start of the school year, submit such information to the attention of the building nurse of the school your child attends. Employees who are at increased risk for severe COVID-19 illness or have circumstances (e.g., documented medical/health risks, compromised immunity) to prevent safe participation in work should, as soon as possible and prior to the start of the school year, submit such information to the attention of the Director of Instructional Services. Submittal of the information will begin the process to determine appropriate accommodations to minimize COVID-19 exposure as related to the underlying health conditions and to the extent possible.

 

COVID Monitoring and Early Warning Signs

    

The Coordinator for COVID-19 health emergencies is the District’s School Nurse 

Supervisor, Deborah Matzan. The coordinator will work closely with the Public Health Departments of Wayne and Ontario Counties.

 

Conditions within a school may be perfectly fine but a spike in infections in the wider community might require shutdowns. The Director of Facilities and Operations will monitor Finger Lakes region metrics daily on the following State dashboards.

 

According to Governor Cuomo’s July 13, 2020 announcement

“Schools in a region can reopen if that region is in Phase IV of reopening and if its daily infection rate remains below 5 percent or lower using a 14-day average since unPAUSE was lifted. Schools will close if the regional infection rate rises above 9 percent, using a 7-day average, after August 1. New York State will make the formula determination during the week of August 1 to 7.”

 

The 7-Day Rolling Average of Percentage Positive Tests Per Day in the Finger Lakes Region will serve as the primary measure of whether the level of COVID-19 transmission may be increasing beyond an acceptable level.  The 7-Day Rolling Average of Percentage Positive Tests Per Day in the Finger Lakes Region will be monitored daily by the Director of Facilities and Operations in consultation with the School Nurse Supervisor and, superintendent, as appropriate. Early warning signs that positive COVID-19 cases may be increasing beyond an acceptable level, as established by state and local health departments, will be immediately discussed with the director of the local health department. The result of such discussions may include alterations to disinfecting protocols, closure of areas of the building, building closure or school district closure for certain cohorts of students, or full school closure with transition to remote learning. 

 

Testing Protocols and Responsibility

Testing referrals will be made by the School Building Nurse, under the direction of the 

School Nurse Supervisor. Consultation with the School Nurse Practitioner and Medical Director will occur as appropriate. Students/Families will be referred to the primary care physician and/or the testing sites offered in the community by the local health department and hospitals. 

 

Positive Test (H.15)

The Director of Facilities and Operations will enact the cleaning and disinfection 

of exposed areas in the event an individual is confirmed to have COVID-19, with such cleaning and disinfection to include, at a minimum, all heavy transit areas and high-touch surfaces as detailed in the CDC guidelines. Areas of buildings may be closed in consultation with the local health department.

 

The School Nurse Supervisor will immediately notify the state and local health 

department about the case of diagnostic test results that are positive for COVID-19.

 

Return-to-Learning (H.16)

Students who screen positive for COVID-19 symptoms can only return to the 

in-person learning environment when approved by school medical authorities and in accordance with the protocols of the local health department. Any return-to-learn will require signed documentation from a healthcare provider that includes an evaluation, negative COVID-19 testing, and symptom resolution/release from isolation.

 

School Closure

Should a complete school closure be warranted as determined by the local health department in consultation with the school superintendent and district’s medical director, the identified communication protocols will be used to provide information to families as aligned to the District’s existing safety and emergency plans. A transition to fully remote learning will require at least 3 days and no more than 5 days of planning time where remote instruction may not occur. Teachers will need to be afforded the opportunity to develop and alter lesson plans as well as ensure internet access and technology tools needed in their home environment are in place.

 

Compliance

The COVID-19 Safety Coordinator is the Director of Instructional Support Services (H.20), in consultation with the Superintendent or School Nurse Supervisor as appropriate. The Safety Coordinator is responsible for continuous compliance of the school district’s Reopening Plan, as well as any phased-in reopening activities necessary to allow for operational issues to be resolved before activities return to normal or “new normal” levels. 

 

No changes or additions to facilities are planned related to COVID-19 (F.1, F.5, F.7, F.8, F.12).

 

This plan is in compliance with the 2020 Building Condition Survey and Visual Inspection (F.2).

 

The district will conduct lead-in-water testing as required by all NYSDOH regulation 67-4 (F-3).

 

All existing and new alcohol-based hand-rub dispensers are in accordance with FCNYS 2020 Section 5705.5 (F-4).

 

All new building construction and temporary quarter projects will be submitted to OFP for a full code review (F.6).

 

The existing or altered number of toilet and sink fixtures meet the minimum standards of the BCNYS (F.9).

 

Plastic separators used in the district will comply with the 2020 BCNYS Section 2606 (F.13).

 

The Office of Facilities and Operations has adequate supplies and will monitor inventory at designated intervals to ensure an adequate supply of PPE (H.14).

 

Ventilation with fresh outside air shall be provided in all occupied spaces.  The Director of Facilities shall ensure that all occupied spaces will have an operable system to bring outside air into the space and that those systems are maintained to operate in accordance with the original design.  Ventilation filter product selection and replacement schedules shall be made in consultation with the district's mechanical engineers and in accordance with manufacturers' recommendations to balance air exchange rates and filtration levels.  The district will increase ventilation with outdoor air, by opening windows and doors, to the greatest extent possible while maintaining health and safety protocols.  (F.11). 

 

The district does not operate before/after care programs (H.19).

 

 

Level 2 Programming: Remote Learning for Students in PK-12

 

September 9 - October 16, 2020

 

Students whose parents prefer Level 2 Programming will engage in a Remote Learning experience. 

 

Note well that this model of remote learning is not the same as the emergency instruction that occurred in Spring 2020. There is not a pass/incomplete option.

 

Per Public Health Law, a child will not be able to participate in remote learning without an appropriate immunization certificate or acceptable evidence of immunization. To learn more about required immunizations, please visit the New York State Department of Health website at https://www.health.ny.gov/

prevention/immunization/laws_regs.htm.

 

A Remote Learning experience includes the following:

 

  • Each student attends school per the approved school calendar on a daily basis.

  • Each student follows the hours of an in-person school day according to a student's grade level and the assigned daily schedule. 

  • Each student must complete a digital citizenship course related to expectations and the code of conduct for remote learning.

  • Daily attendance and active engagement are required (AC.1).

  • Student participation and completion of all class and/or coursework are expected.

  • The District's attendance and grading policies will mirror that of in-person coursework.

  • There will be regular, substantive interactions between teachers and students that provide routine scheduled times for students to seek feedback and support from teachers (TL.3, TL.4):

    • Asynchronous (not live/in-person) assignments and assessments will be completed and submitted according to the regular school day schedule.

    • Students will be expected to be prepared and participate in live (synchronous) virtual lessons as outlined in their provided class schedule and as outlined in the digital citizenship course.

  • To protect individual privacy, live virtual lessons may not be recorded.

  • Primary School students will be provided i-Pads for remote learning.

  • Students in Grades 3-12 will be provided Chromebooks for remote learning.

  • Students must have viable internet access and the ability to document learning by scanning, video, audio or photograph when and if required.

  • Students will not be present in school and therefore, to preserve cohorting, will not participate in athletics, extracurricular activities, or in-person music performance events.

  • Substantial parental support and presence are necessary to:

    • assist children with varied activities and coursework.

    • monitor the daily student schedule.

    • ensure student attendance (i.e., prompt presence, logging in, participation, management), and report absences.

    • engage each student in self-guided asynchronous learning. 

    • coordinate with related service providers as appropriate.

    • provide and/or assist with home-school communication.

 

Remote learners at the Primary School will use Seesaw and Google Meet as platforms to deliver learning opportunities and document growth.

 

Remote learners in grades 3-12 will use Schoology, Schoology Conferences and Google Meet as platforms to deliver learning opportunities and document growth.

 

There is genuine concern about students who did not adequately engage in/attend to remote learning between March and June 2020. As such, remote learning is not the best option for such students/families. If a family’s preference for remote instruction is in question due to lack of fulfillment of the learning expectations, a school staff member will reach out directly to families for reassignment. The District reserves the right to decline parental preferences.

 

Student Absence from Remote Learning Due to Illness

 

When a child is absent from school for illness or any other reason, parents or 

guardians must notify the School Health Office. A written note of explanation must also 

be submitted.

 

Parents/students are to consult directly with the instructor regarding missed work for 

short-term absences.

 

Food Service for Remote Learners

The district will continue to make meals available in compliance with the Child Nutrition Program requirements and by request of students engaged in remote learning. Lunch and breakfast (for days on which school would normally have been in session) will be available. Parents may request food service for remote learners by completing the form available on the Food Services page at www.palmaccsd.org

 

In an effort to minimize personal contact, and increase social distancing, the district will serve multiple meals at a time.  During full 5-day school weeks, service will be provided as follows.

 

Mondays: 2 lunches and 2 breakfasts per student

Tuesdays: No meal service

Wednesdays: 3 lunches and 3 breakfasts per student

Thursdays: No meal service

Fridays: No meal service

 

Meal service schedules for shortened school weeks will be available on the Food Services page at www.palmaccsd.org

 

Meal pickup will occur outside of the Pal-Mac High School main entrance (151 Hyde Parkway, Palmyra) after the regular school day.  Parents will pull up along the curb near the main entrance flagpoles and remain in their vehicle. A staff person will bring the meals to the vehicle.

 

Any family who needs help with the request form or is unable to pick up meals at the High School, should call 315-597-3407 for assistance.

 

Internet and Device Access

In March 2020, the District assessed students’ levels of access to devices and high-speed internet and addressed accordingly. The District provides a device to every enrolled student (TC.1, TC.2, TC.3).


 

Level 3 Programming: Homeschooling for Students

 

Homeschooling (home instruction) is governed by the regulations of the New York State Education Department. Parents wishing to homeschool a child must follow the published guidelines, including the submittal of an intent to homeschool and an Individualized Home Instruction Plan (IHIP). 

The Stated Education Department has published a Q&A document to support parents in the homeschooling process at:

 

http://www.p12.nysed.gov/sss/homeinstruction/homeschoolingqanda.html

 

Parents must submit a letter of intent to homeschool according to the established timeframe. Letters of intent are to be emailed to: Dawn Nichols, District Registrar at: dawn.nichols@palmaccsd.org or by mail: 151 Hyde Parkway, Palmyra, NY 14522. Once the original letter of intent has been submitted the Wayne-Finger Lakes BOCES administers the homeschooling process on behalf of the school district. A BOCES official will contact any family who submits a letter of intent.

 

 

Students with Disabilities

The district will provide a free appropriate public education consistent with the need to protect the health and safety of students with disabilities and those providing special education and services. Programs and services are documented in Individualized Education Programs or Section 504 plans. A parent handbook is provided and parents and students are contacted by a case manager. All parents and students are invited to participate in CPSE/CSE meetings (SP.1, SP.2, SP.3, SP.4).

 

Students with a disability which would prevent them from wearing a mask will not be forced to do so or denied transportation (T.15).

 

The District will ensure access to the necessary accommodations, modifications, supplementary aids and services, and assistive technology to meet the unique disability-related needs of students (SP.5).


 

Attendance at a Special School designated by the Committee on Special Education (CPSE/CSE),Community-Based UPK, or Nonpublic School

 

Parents must refer to the specific section on Level 1 Transportation (T.18).

 

Instructional protocols will be established by the special/nonpublic school.

 

The community-based UPK center will submit a Continuity of Learning Plan that addresses in-person and remote models of instruction and will follow health and safety guidelines outlined in NYSED guidance and required by the New York State Department of Health (TL.6).

 

 

Bilingual Education 

The ELL identification process shall be completed within 30 days of the start of the school year for all students who enrolled during the COVID-19 school closure in 2019-20 as well as all students who enrolled in summer 2020 and during the first 20 days of the 2020-21 school year. The ENL teacher in conjunction with the district registrar will facilitate the ELL identification process. After this 20-day flexibility period, identification of ELLs must resume for all students within required ten school days of initial enrollment as required by Commissioner’s Regulations Part 154. Instructional units of study will be provided to all ELLs based on their most recently measured English language proficiency level during in-person and remote instruction. The ENL teacher will continue to contact families and maintain a log of all communication (B.1, B.2, B.3). 



 

Requesting Changes to Selected Level of Programming

With appropriate regard to State Education Department regulations, it is also important to understand that any requests for changes or new placements will take patience and time. New entrants, requests to change a student’s level of programming, and transportation alterations will be considered on a first-come, first-served basis. Given the implemented health protocols and modified school and bus schedules, significant time will be needed for school staff to accommodate requested changes. The preferences in place at the start of the school year will likely remain in effect through October 16, 2020 (unless orders are modified by the Governor or the local Department of Health).


 

 

Public Use of School Facilities During Public Health Emergency

The public is invited to submit an application for use of the school facilities in accordance with District Policy 1500. Please be advised that all applications will only be considered with an accompanying health and safety plan reviewed by the local health department. All elements of this plan must be enforced by any organization authorized by the district to use the facilities. Failure to comply may result in the revocation of authorization to use the district’s facilities.


 

Miscellaneous

The District will continue with its currently approved APPR Plan (TP.1).

 

To the extent possible, the District will meet the requirements for teacher certification, incidental teaching, and substitute teaching (CIS.1). 

 

NOTE: This plan is subject to change. It is important to keep in mind that DoH protocols may require the closure of a building or change in some standards that warrant reduction of school enrollment in a building. Altered models may present substantial challenges for families (i.e., childcare, employment) and will only be employed if health department guidelines warrant the measure.

 

 

Stakeholder Participation

The District engaged with school stakeholders and community members including administrators, faculty, staff, families, collective bargaining units, and community-based groups. (C.1, H.2)

 

The Director of Wayne County Public Health has been consulted regarding this plan (H.1).

 

In addition, all parents, community members, and staff were invited to participate in a ThoughtExchange to provide feedback on the health, safety, and instructional program for 2020-21. In July 2020, all parents were invited to participate in a reopening survey (88.5% Response Rate).

 

 

APPENDIX A

 

How To Wear Cloth Face Coverings

 

https://www.cdc.gov/coronavirus/2019-ncov/prevent-getting-sick/how-to-wear-cloth-face-coverings.html

 

APPENDIX B

 

SAMPLE LETTER REQUIRED BY DOH TO BE GIVEN TO ILL STAFF OR PARENTS OF STUDENTS WHO PRESENT WITH SIGNS OR SYMPTOMS OF COVID-19

 

Per the symptoms you are experiencing based on the Centers for Disease Control (CDC) symptoms list for COVID-19, you may have an infection.

 

For the safety of the school community and with guidance from the local public health department and our district physician, the district is unable to allow anyone with these symptoms into our building at this time. We recommend that you contact your physician or other healthcare provider, share the symptoms you have described to us, and determine whether you should have COVID-19 viral testing or other medical care.

 

Meanwhile, we advise that you remain home and follow CDC guidelines for what to do

when you are sick to keep yourself and others safe. These guidelines can be found at

https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html.

 

Most people who have COVID-19 have mild illness and are able to recover at home. If,

however, any of the following severe symptoms develop, call 911 for immediate

assistance:

 

  • Trouble breathing

  • Persistent pain or pressure in the chest

  • New confusion

  • Inability to wake or stay awake

  • Bluish lips or face

 

While you are sick, please stay home, get plenty of rest, stay hydrated, stay in touch

with your doctor, and please try to avoid being around other people to stop the spread

of infection.

 

Thank you.